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Tips for a Cleaner Email List

Tips for a Cleaner Email List

If you have a tough time answering when asked to “define email hygiene” you’re not alone. Email hygiene is one of those important aspects of any email campaign that is often overlooked by marketers. If you survey the best email marketing campaigns, you’ll notice that each one is defined by spotless email lists and painstaking attention to detail. Cleaner lists mean you’ll send less emails to invalid email addresses, and sending to inactive or invalid emails makes you look like a spammer in the eyes of most spam filters.

Making sure your lists are clean should be a top priority, and here are 4 tips to making sure yours are the best:

1. Correct typos

This may not be the revolutionary email hygiene solution you were looking for, but it’s important. When someone inputs an email address, it’s easy to make small typos – nospellcheck@gmial.com is a good example. Decent email hygiene software will generally help you do this, but some amount of manual searching and editing is usually required.

2. Manage bounces

When you receive a response showing that an email was “undeliverable,” it could mean one of two things. If it’s a “soft” bounce, the email was temporarily undeliverable due to network or account problems. A “hard” bounce means the account is inactive or permanently closed. Good software can usually tell the difference between the two and remove “hard” bounces appropriately.

3. Monitor spam reports

 Software can also track whether your recipients are marking your email as spam. If people are doing this (and you’re not trying to spam them, of course), I suggest sending a personal email to these people encouraging them to mark your address as “safe.” Oftentimes, people mark mass emails as spam because they can’t find the unsubscribe button. A personal email may make them reconsider, especially if you write a really nice one.

4. Monitor activity

 Even if subscribers are receiving your emails, many will delete them immediately or simply never open them. Remove your most inactive subscribers, because very low activity is wasteful for you and may hurt your reputation with spam filters.

Turn Your Email into a Solid Branding Tool

email marketing program

In email marketing, marketers are always talking about conversion, experience, making smart use of data and testing. But have you ever thought about how your emails reflect your brand image and how a recipient views your company? Let’s look at the branding effects of the email channel and how to utilize email marketing to its full potential.

All the products you use are brands. Email marketing can be a uniquely strong branding tool, if it is used correctly. So what does that mean for the email marketer?

  • What is in a name?

Imagine you owned a small piece of real estate in your buyers’ brains. Which message would you like to see in there and when should it pop-up?

A brand is the way that customers recognize your business and an anchor for how they perceive you. A logo and brand name are there to be recognizable – and represent the business and intentions of an organization. You know that by being top-of-mind and a trusted brand stacks the deck in your favour – it is that little piece of brain real estate.

A brand is carried by all their brand communication: visual, written and across all channels. That includes your website, customer service, shop, blog articles, products and of course, your email marketing.

  • More depth than just the product

A strong brand offers more depth than just a product or a service. Organizations that think “a car is a car” or “a shop is a shop” won’t get past promotions that sum up product features and discounted prices. Branding is the reason why people choose Coca-Cola instead of an unknown store brand even if it is more expensive. There is so much more possible through branding and positioning.

  • Branding and your email-marketing program

When synchronizing your brand and your email-marketing program, it is important – or rather critical – to have a clear view of what your current brand is. A well-defined brand can serve as a starting point and a measuring stick value for evaluating your email marketing strategy and individual campaigns.

  • Test your email on branding value

With every email you are making a conscious contribution to how your subscribers will perceive your brand now and in the future. Below are key ways for you to analyze the branding value of your email.

  1. What is your core message, slogan if you will, and is this reflected in your email?
  2. What makes your brand unique?
  3. Is the tone of voice and imagery consistent?
  4. What types of people do your products and services attract? Are your emails suitable/catered to them?
  5. What does (and should) your target audience think about your current brand and does it match?
  • Beyond consistency

As an email marketer understanding branding and consistency before embarking on any email campaign is a must. Consistency is an important part of branding. You want to be recognized and your message to stay top of mind. Repeating and amplifying a message will reinforce it.

Sending out two conflicting messages might confuse your subscribers. Logo, color usage and tone-of-voice are all contributors to your brand. Make sure they are in place, but don’t define your whole brand. Next time you send out an email, just consider if your message is amplifying or sabotaging the way subscribers experience your brand