Email Management

Email Management

Understanding the Dirty Business of Email Cleaning

how to Email Cleaning

Email list cleaning is dirty work, but somebody has got to do it. Fortunately, there are several email list scrubbing services available online that make the whole job a lot more sanitary. However, before you rejoice in the knowledge that there is help at hand, you need to understand that not all list cleaning services perform equally.

As dirty as the job is, making sense of how the email hygiene business works can be even messier. Some services make list cleaning appear very easy to do—some, in fact, merely sell the software so you can do it yourself. What makes it even more appealing is that the software sells for a fraction of what you would normally pay for a full cleaning service. Still others go so far as guaranteeing a 100% clean list all the time.

Sounds like a very cost effective solution, right?

Sadly, their claims are simply too good to be true. Wasting your time on ineffective software and empty promises can do more harm than good to your email marketing strategy, particularly to your IP reputation.

There are steps, however, that you can undertake to prevent anyone pulling a fast one on you. Asking questions will help shed light on which service legitimately provides the best service for your email marketing

What services do they offer?

Do they only clean the list or do they provide an email validation service as well? What type of addresses can they scrub off your list? Do they merely take out those with invalid domains? Are they able to take out “dead-end” email addresses, those generic and no-reply ones that can be usually found in bulk lists? Are they capable of taking out spam traps? How about addresses with typographical errors? Do they have the ability to correct them?

How much volume can they process on an hourly or daily basis? Would they be able to accommodate your volume? How clean can your list get after it gets processed?

These are just some of the questions you need to ask when discussing their service. They should also be able to effectively explain how they plan to clean your list. Be very wary when they cannot properly explain the process or use this response: “We cannot share that information as that is a trade secret.”

Do they provide you with after-market support?

If you decide to purchase an email list cleaning software, make sure that they provide a support hotline that you can reach for questions and concerns. You will likely have questions later after you’ve used the software for some time, and your provider should be able to address them.

How to Get the Best Value Out of an Email Contact List

how to Review and analytics email campaign and Email Contact List

The email list that you build today can be worth a lot of money to you in the future, but you need to maintain that list in order to ensure that it is in the best shape possible.  How can you get the best value out of an email contact list?  A starting point is to keep your list clean, and practice email hygiene. Many people do not consider the importance of this point, but it is crucial to the health of your list.

·         When you sign up for an email service provider, opt in for the analytics package.  This may cost you a little bit of money, but it will save you a lot in the future – your online reputation and your pocketbook will thank you.

·         Review your analytics when you send out an email campaign.  You can glean a lot of information from the report after your email message has gone out – and that information may keep coming in for up to a week after you send out an email.

·         Always ensure that you use online email address verification when people sign up for your email list.  An opt in box should lead to a person receiving an email in their inbox to which they must confirm receipt.  This prevents people from receiving your freebie offer without providing a “real” email address.

·         Review your email list and eliminate any email addresses that have not opened your messages for the last month or two.  These people obviously no longer wish to receive your emails, although they can’t be bothered to unsubscribe.  Help them out and remove their email address from your list permanently.  If they want to receive your emails in the future, they can always resubscribe.

·         Check for unsubscribes in your email list count.  Ensure that these are permanently deleted from your subscriber list so that they do not count against you.  If there are less than 100, it is probably something you can accomplish yourself.  If there are plenty of them, you may need to get your email service provider to help you by deleting these unsubscribes.

If you have an extremely large list, an email scrubbing service can be the answer to keeping your list clean.  Every business owner should be building and growing their email list constantly, at every opportunity that they can find.  If you are not keeping your list clean, you are not getting the best value out of your email contact list.